Website Privacy Notice

1. Who we are

Horsham Learning Alliance (HLA) is a Multi-Academy Trust. We are committed to safeguarding the privacy of our website visitors; this Privacy Notice explains how we collect, use, and protect personal data when you interact with our website.

2. What we collect

We may collect:

Information about your visits to, and use of, this website
Information about any transactions carried out between you and us on or in relation to this website
Contact details you provide when completing forms (e.g., name, email address)
Technical data collected automatically via cookies and analytics (e.g., IP address, pages visited, time on site, browser type)
Any additional information you include when submitting an enquiry, requesting further information or downloading resources we provide on our website

3. Information about website visits

We may collect information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and number of page views. We may use this information in the administration of this website, to improve the website's usability, and for marketing purposes.

4. Cookies and Analytics

We use cookies and similar technologies to enhance your experience and understand how the site is used. Cookies are small files stored on your device. Analytics tools may track anonymised or pseudonymised information about website usage.

You can manage or disable cookies through your browser settings. Disabling certain cookies may affect how the website functions.

5. Personal data collected via downloads, enquiries and forms

If you download resources, submit an enquiry, or request further information, we may collect personal data such as your name, email address, job title, organisation, telephone number (if provided), and any information included in your message.

We use this information to:

provide the documents or information you requested
respond to your enquiry
understand interest in Horsham Learning Alliance and our work
send you updates, further information, or communications only where you have explicitly opted in

Our lawful basis for processing this information is consent, which you provide when ticking the opt-in box on the relevant form. You can withdraw your consent at any time by contacting dpo@hla.education.

We retain this information for as long as you remain opted in, or for up to 12 months following your interaction if no consent is provided.

6. Why we collect data

We collect personal data to:

Respond to enquiries
Improve the functionality and performance of our website
Understand website usage through analytics
Comply with legal or regulatory requirements

7. Legal basis for processing

We process personal data on the basis of:

Consent - where you have given it
Legal Obligation - where we are required to retain data or disclose it by law
Legititmate Interests - such as improving our website and understanding user behaviour through analytics.

8. How long we keep data

We will only retain personal data for as long as necessary to fulfil the purposes we collected it for, or as required by law.

9. Using your data

Personal data submitted to this website will be used for the purposes specified in this Privacy Notice or in relevant parts of the website. In addition to the uses identified elsewhere in this Privacy Notice, we may use your personal information to:

Improve your browsing experience by personalising the website
Provide other organisations with statistical information about our users - but this information will not be used to identify any individual user

We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.

We do not sell your data.

We may share data with trusted third-party service providers, including email or CRM platforms, who process information on our behalf. These providers act only on our instructions and are required to comply with UK GDPR.

In addition to the disclosures reasonably necessary for the purposes identified elsewhere in this Privacy Notice, we may disclose information about you:

To the extent that we are required to do so by law
In connection with any legal proceedings or prospective legal proceedings
In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk)

10. Data security

We will take reasonable precautions to prevent the loss, misuse or alteration of your personal information. Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

11. Your rights

Under UK GDPR, you have rights including:

Access to your data
Correction of inaccurate data
Deletion of data in certain circumstances
Restriction or objection to processing
Data portability

12. Contact us

If you have any questions or wish to exercise your rights, please contact:
Data Protection Officer
Horsham Learning Alliance
dpo@hla.education

13. Complaints

If you are unhappy with how we use your data, you can complain to the Information Commissioner's Office (ICO): www.ico.org.uk